HHS Selects Intellectible to Automate Bid Revenue Operations

We are excited to announce that HHS has chosen Intellectible to automate their core bid revenue operations.

HHS has deployed our GovCon AI Engine, Proposal Automation Engine, and Pricing Engine to transform their capture strategy end to end. By moving away from manual search and into automated intelligence, structured proposal production, and pricing automation, they are setting a new standard for how facility support leaders identify and win federal, state, and local contracts.

About HHS

HHS is a powerhouse in the support services industry with over 22,000 employees. They provide mission-critical services including housekeeping, culinary, and patient flow management to healthcare, aviation, and government partners across the country. For a company managing operations at this scale, efficiency is everything. As they look to AI partners to modernize their bid operations, they needed a technology partner that can keep pace with their growth, without forcing them into a rigid one-size-fits-all tool.

The Intellectible Advantage

Scaling a federal, state, and local pipeline usually means scaling a team of analysts, coordinators, and proposal resources to sift through data, chase documents, and stitch together bids. HHS chose a different path.

They selected Intellectible AI Engines to remove the noise and compress the full bid lifecycle. Instead of spending hours hunting for relevant RFPs, then scrambling to assemble a compliant proposal and pricing package, their team can move from discovery to submission with a connected, automated workflow.

Engine 1: GovCon AI Engine (Daily Capture, Done Right)

With the GovCon AI Engine, teams can:

• Automate the daily hunt - The engine scans federal and municipal databases every 24 hours to surface opportunities aligned to HHS’s facility management lanes and codes.

• Track the competition - See where competitors are winning, which agencies are funding them, and where momentum is shifting.

• Filter with precision - Go beyond keywords with logic that prioritizes high-probability opportunities and filters out noise.

• Accelerate outreach - Identify the right targets earlier so business development can engage before the competition is fully mobilized.

  
  

Output: a decision-ready Daily Capture Brief that tells the team what matters today, and why it matters.

Engine 2: Proposal Automation Engine (From RFP to Compliant Drafts)

Once an opportunity is selected, the Proposal Automation Engine takes over to turn source documents into a structured proposal workflow.

With the Proposal Automation Engine, teams can:

• Extract requirements and build the compliance backbone - Automatically pull submission requirements, instructions, and evaluation criteria into a clean compliance matrix.

• Generate a proposal blueprint - Produce an annotated outline aligned to the RFP structure, with section-level prompts and “what good looks like” guidance for each part.

• Draft in the right voice and structure - Create first drafts that match HHS’s style, operational language, and service delivery model.

• Flag gaps and risks early - Identify missing inputs, weak areas, and compliance risks before they become late-stage fire drills.

• Standardize quality without slowing down - Apply repeatable logic so every proposal meets HHS standards, even across multiple teams and regions.

  
  

Result: the proposal team starts with a real foundation, not a blank page.

Engine 3: Pricing Engine (Faster, More Defensible Bid Pricing)

Pricing is where many bids slow down. The Pricing Engine helps HHS move faster while keeping pricing consistent, reviewable, and defensible.

With the Pricing Engine, teams can:

• Build pricing packages faster - Automate pricing workbooks and cost build-ups based on bid structure and known cost components.

• Apply standardized pricing logic - Keep assumptions consistent across bids, including labor mixes, staffing models, and service scope variations.

• Run scenarios quickly - Generate alternate pricing approaches when scope changes or the customer requests multiple options.

• Reduce rework during reviews - Make pricing traceable so leadership and finance can validate the logic quickly and confidently.

• Connect pricing to the proposal narrative - Ensure what is priced matches what is promised, with fewer disconnects between pricing and operations.

  
  

Result: pricing becomes a competitive advantage, not a bottleneck.

What This Unlocks for HHS

By operationalizing a daily capture cadence and connecting it directly to proposal and pricing execution, HHS can:

• Leverage 50 years of healthcare expertise - Quickly identify RFPs that fit their specialized services experience.

• Target perfect right fit bids - Never miss right-target opportunities with always on capture processes finding the right deals 365.

• Expand their footprint - Systematically capture opportunities in growing sectors like education where state and federal funding is active.

• Streamline the bid lifecycle - Move from capture to compliant draft to pricing package without administrative burnout or tool sprawl.

• Increase throughput without scaling headcount - Compete on volume and speed while keeping quality high and process consistent.

  
  

Welcome to the Future of Facilities Management Services

HHS is proving that the future of contracting belongs to those who automate and streamline the whole system, not just one step. We are proud to be the engines behind their critical work.

If your organization is ready to stop searching for work and start winning it, we are ready to help.